Document Lifecycle

Every document in TyneBase follows a structured lifecycle that ensures quality and accountability.

Document States

┌─────────┐     ┌───────────┐     ┌───────────┐
│  Draft  │ ──▶ │ In Review │ ──▶ │ Published │
└─────────┘     └───────────┘     └───────────┘
     │                                   │
     │                                   ▼
     │                            ┌───────────┐
     └─────────────────────────▶  │  Archived │
                                  └───────────┘

Draft

• Initial creation state
• Only visible to author and admins
• Not indexed for AI search
• Can be freely edited

In Review

• Submitted for approval
• Assigned reviewer notified
• Comments and suggestions enabled
• Changes tracked

Published

• Visible based on permissions
• Indexed for AI/RAG search
• Version snapshot created
• Lineage tracking active

Archived

• Hidden from navigation
• Preserved for compliance
• Searchable by admins
• Can be restored

State Transitions

From	To	Required
Draft	In Review	Submit action
In Review	Published	Reviewer approval
In Review	Draft	Rejection with feedback
Published	Archived	Archive action
Archived	Draft	Restore action

Verification Cycles

Published documents can have verification schedules:

• 30 days: Rapidly changing content
• 90 days: Standard documentation
• 180 days: Stable reference material
• 365 days: Policies and procedures

When verification is due:

1. Owner receives notification
2. Document marked "Needs Review"
3. Must verify or update to clear

Version History

Every save creates a version snapshot:

{
  "version": 5,
  "created_by": "John Doe",
  "created_at": "2026-01-10T14:30:00Z",
  "changes": "Updated API examples",
  "word_count": 1250
}

Restore any previous version with one click.